Running an Event

Are you planning an event and wondering where to start or just need to keep up-to-date with the latest information? Here are some suggestions for guides or websites that you can use when running your event.

Torbay Event Guide

This guide can help you plan your event and offers some practical advice and tips to help you
understand what you need to do to deliver a successful, well organised, safe event.  It is primarily most useful for people planning public entertainment/leisure events such as parades, galas, festivals and concerts.

Torbay Event Guide (pdf)  CLICK HERE

Emergency Planning College
The EPC runs in-depth courses relevant to those putting on large scale events, including Event and Public Safety and Emergency Planning training.

The Health and Safety in the Entertainment and Leisure Industry section of HSE covers a wide range of activities.  The website has useful information about regulations and event safety that will help you run a safe event. 

Licences for events
If your event involves any music, whether recorded or live, you must obtain a licence from both the Performing Right Society (PRS) and the Phonographic Performance Licence (PPL). For more information and assistance go to and

The Green Guide
The Guide to Safety at Sports Grounds (known as The Green Guide) is issued by the Sports Grounds Safety Authority. The Guide provides detailed guidance to ground management, technical specialists and all relevant authorities to assist in assessing how many spectators can be safely accommodated within a sports ground.

The Purple Guide
The Purple Guide (to Health Safety and Welfare at Music and Other Events) – issued by the Event Industry Forum - is an industry guide for putting on events.  This replaces The Event Safety Guide issued by the Health and Safety Executive (if you have a copy, the HSE publication is still useful for reference